Privacy Policy

Effective Date: [Insert Date]

Cheap Oil NI Ltd (“we”, “our”, “us”) operates the website CheapOilNI (the “Site”), a heating oil price comparison service for customers in the UK and Northern Ireland. This privacy policy explains how we collect, use, and protect your personal information when you use our Site.

We are committed to respecting and protecting your privacy in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. What Information We Collect

When you use CheapOilNI, we may collect the following information:

  • Personal details: name, email address, telephone number, and delivery postcode
  • Usage data: information about how you interact with our Site, including IP address, browser type, and browsing behaviour
  • Transactional data: details of your heating oil enquiries, such as quantity requested and delivery location

We do not intentionally collect special category data (such as health information) through this Site.

2. How We Use Your Information

We use your data to:

  • Provide heating oil price comparison results tailored to your enquiry
  • Communicate with you about your request or enquiry
  • Share your details with heating oil suppliers and selected partners to generate quotes and facilitate transactions
  • Improve the performance, security, and usability of our Site
  • Comply with legal and regulatory obligations

3. Do We Share Your Information?

Yes. To provide you with accurate price comparisons and quotes, we share your information with heating oil suppliers and selected partners. This allows them to generate quotes, provide you with tailored offers, and, where relevant, contact you regarding your enquiry.

The companies we may share your information with currently include, but are not limited to:

  • [Company 1 Ltd] (heating oil supplier)
  • [Company 2 Ltd] (heating oil supplier)
  • [Company 3 Ltd] (heating oil supplier)
  • SDM Group Ltd (selected partner)

We only share the minimum amount of information necessary to provide these services. All partners are expected to process your data lawfully and securely, and only for the purposes of generating quotes, handling enquiries, or improving the service you receive.

We may also share your information with trusted third-party service providers who support us with website hosting, analytics, or payment services. These providers are under strict contractual obligations to keep your data secure and to use it only as instructed by us.

We will never sell your personal data to third parties.

4. How Long Do We Keep Your Information?

We will only keep your personal data for as long as is reasonably necessary to fulfil the purposes outlined in this policy, including satisfying legal, tax, and accounting requirements.

Typically, we retain enquiry data for up to 12 months from your last interaction with our Site, unless you request otherwise.

5. Cookies and Tracking

Our Site uses cookies and similar tracking technologies to:

  • Remember your preferences
  • Improve website performance and usability
  • Analyse traffic and user interactions

You can manage or disable cookies through your browser settings, but please note that some features of the Site may not function properly without them.

6. Your Rights

Under UK GDPR, you have the following rights:

  • Right to access: request a copy of the personal data we hold about you
  • Right to rectification: request corrections to inaccurate or incomplete data
  • Right to erasure: request that we delete your data, where legally permissible
  • Right to restrict processing: limit how we process your data in certain circumstances
  • Right to data portability: request that your data be transferred to another provider
  • Right to object: object to processing of your personal data, including for marketing purposes

To exercise any of these rights, please contact us using the details below.

7. Data Security

We use appropriate technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access.

However, please note that no online service can be completely secure, and you share information with us at your own risk.

8. International Data Transfers

We primarily store and process personal data within the UK. If we transfer your information outside the UK, we will ensure adequate safeguards are in place, such as standard contractual clauses, to protect your privacy rights.

9. Changes to This Privacy Policy

We may update this policy from time to time to reflect changes in legal requirements or how we operate. Updates will be posted on this page, and the “Effective Date” at the top will be amended accordingly.

10. Contact Us

If you have any questions about this privacy policy or how your data is handled, please contact us:

Cheap Oil NI Ltd
Email: [Insert Contact Email]
Address: [Insert Address Once Available]

If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO): https://ico.org.uk.